Autofactor vs. Excel

Why Excel is not suitable for administration

Excel is a great program. In no other software package can you as an individual user process so much information so quickly. Calculations, complex formulas, graphs: it’s all there. But if you run your business on it, you take huge risks.

On this page we show you why. And why Excel is not suitable for the administration, let alone the automation, of the processes of a car company.


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Group Image

Advantages of Excel over Autofactor

The advantages of Excel are clear:

  • It’s cheap
    After all, it comes standard with your Office package.
  • It’s flexible
    You can go either way with it and there is a lot of information available online on how to go about it.
  • Iedereen kan het
    Excel is easily accessible and most people learned to work with it during school or study.

Nadelen van Excel ten opzichte van Autofactor

You have to build everything yourself

In Excel you literally start with a blank worksheet. You have to figure out how to organize things from scratch. And if it doesn't work for you a few months later, you have to start over. Autofactor is built on decades of automotive and software experience. So all the beginner mistakes are out.


No integrations, no escalations

Excel can retrieve data from other applications on a limited scale, but real integration – with two-way data exchange – is not possible. Escalations, such as automatically sending an email when a deadline expires, are not possible. Autofactor is built to integrate and automate everything.


No segregation of duties, no customized information

You see an Excel sheet, or you don't see it. You have no option within Excel to display customized information. In Autofactor, everyone can design their own screen or app and you decide who can see or adjust which information. That prevents great misery.


No file

In Excel, it is very difficult to keep documents all in one place. So you do not have an easily accessible file containing waybills, invoices, etc. for a car. Manually creating OneDrive folders for this is impossible and invites mistakes.


No logging

With Excel you also do not know who has changed what and when. Lost data can never be recovered. Autofactor runs on a robust database, with full logging, backup andaudit trails.


oops! Lost cars!

We have seen it with customers: because the Excel files were not up to date, the team simply could not find a number of cars for a while. That's a few tons of value floating around somewhere in your company, but you can't get to it because your system isn't doing what it's supposed to do. For a professional company that wants to grow, that should be completely unacceptable.


Excel seems easy and cheap, but in the end it costs you money. Because with every hour you waste searching, scrolling or updating, your euros move slower. And the slower your euros go around, the lower your margin and the more you suffer from rising interest rates.

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